Student Organization
- Entertainment / Performance
Mission
Membership Benefits
Mission
SP intentionally promotes and fosters collaboration, equity, inclusion and creativity among students and student organizations and clubs. Through these experiences, Student Productions strives to bring the campus community together to enhance student involvement and create an environment that addresses student development outside of the classroom.
Membership Benefits
Student Productions Constitution
At The University Of Tampa
Revised August 2022
Article I- Name, Purpose, Mission, Values
Section 1: Name
The name of this organization shall be Student Productions at The University of Tampa. Hereinafter also referred to as (SP).
Student Productions is a student-run programming board operating under and supported by The Office of Student Leadership and Engagement (OSLE).
Section 2: Purpose
Vision: The programming board of Student Productions, SP, exists to complement the educational experiences of students at The University of Tampa, UT, by supporting the UT mission and offering a variety of co-curricular experiences for students.
Mission: SP intentionally promotes and fosters collaboration, equity, inclusion and creativity among students and student organizations and clubs. Through these experiences, Student Productions strives to bring the campus community together to enhance student involvement and create an environment that addresses student development outside of the classroom.
Values: Spartan Ready Competencies (see graphic below)
Article II – Membership
Section 1. Membership Requirements
While all members of The University of Tampa community are welcome to participate in any Student Productions event, and be a member of the nine individual committees, membership on the Executive Team is limited to those students elected by the President, Vice President and Advisor(s). Advisor has the right to change the selection committee at any given time depending on circumstances.
Any student eligible to be a candidate for an Executive Team position must:
Be a full time matriculated student at The University of Tampa and carry at least 12 semester hours
Have and maintain a cumulative grade point average of 2.50 as determined by the Registrar.
Be in good social standing with The University of Tampa and the Office of Student Conduct (i.e. may not have any major disciplinary issues or any serious pending judicial trials).
Have been an active committee member based on meeting and event attendance.
Hold at least three (3) office hours each week.
Must attend mandatory training in the beginning of the fall and spring semester.
Attend weekly meetings of the Executive Team of SP.
Attend at least one (1) leadership and development retreat at the discretion of SP Advisor.
Student Productions does not deny membership based on race, color, religion, gender, sexual orientation, age, field of study, national origin, citizenship, veteran status, gender identity, gender expression, and physical or mental ability.
Section 2. Membership Selection
All prospective executive team members are required to complete an SP membership application on Engage and go through a selection process as outlined in Article I of the Bylaws.
Article III - Officers
Section 1. Executive Team
The Executive Team of Student Productions will consist of:
Leadership
President
Vice President & Concert Chair
Chairpersons
Marketing Manager
General Programmer(s)
In addition to the membership requirements defined in Article II of the constitution, all officers will be held to a set of expectations as it pertains to their position as detailed in the individual job descriptions. Descriptions of each position can be found in Article II of the Bylaws.
The term of the Executive Team will last one (1) year starting in March with the option for re-election.
Executive Team selection processes are defined and outlined in Article III of the Bylaws.
Article IV – Meetings
Section 1. General Board Meetings
The Student Productions Executive Team shall hold regular weekly meetings as outlined in Article V of the bylaws
Student Committee Members are required to attend meetings as outlined in Article V of the bylaws. (GA Meeting)
Section 2. Executive Team Meetings
The Executive Team shall hold regular weekly meetings as outlined in Article V of the Bylaws.
The Executive Team is required to attend all meetings as outlined in Article V of the Bylaws. If an Executive Team member cannot attend a meeting they must notify their advisor and the president with a notice in writing one week prior. Exceptions may be applied in certain approved circumstances by the advisor.
Article VI – Advisors
Section 1. Advisor(s)
SP must have at least one (1) advisor.
The Advisor(s) shall be appointed by the Office of Student Leadership and Engagement, and be a full-time employee.
The Advisor(s) serves as support for the organization and assists in coordination of meetings, training facilitation, leadership development, budget guidance, mentor and more.
Article VII – Contact Information
Section 1. Contact Information
Physical Location: Student Productions will have physical office space in the Vaughn Center, room 203. The physical address is 201 UT Poe Parkway, Tampa, FL 33606 and the campus mailing address is 401 W. Kennedy Blvd., Box P, Tampa, FL 33606.
Phone: SP will have a phone number, (813) 253-6291 for correspondence with students, faculty, staff, and external agencies (i.e. agents, performers, and professional organizations).
Email Address: SP will have an email, studentproductions@ut.edu, for correspondence with students, faculty, staff, and external agencies (i.e. agents, performers, professional organizations).
Digital Presence: SP will have a website, https://www.ut.edu/campus-life/vaughn-center/student-productions, and other forms of current social media to provide information to students, faculty, staff, community members, and external agencies (i.e. agents, performers, professional organizations) and to advertise upcoming programs and events.
Article VIII – Legal Agreement
Section 1. Legal Agreement
The Student Productions Team agrees to abide by all federal, state, and local laws; and by The University Policies & Procedures.
Article IX - Amendments and Revisions
Section I: Proposal
Amendments to this constitution may be proposed by any member of the Student Productions Executive Team. The President, Vice President and Advisor will review suggested changes and have a “closed” meeting to render a decision.
Section II: Administrative Approval
Only after approval by the Executive Team of Student Productions, and the Student Productions Advisor, shall an amendment become part of the constitution.
Section III: Updated Constitution
Each member of the SP Executive Team and SP Advisor shall receive a final copy of the constitution after all revisions
Article X – Governance
Section 1. Governance
The governance of Student Productions shall be set forth in the Constitution and By-Laws and entrusted to the members of the Executive Team.
Bylaws of Student Productions
At The University of Tampa
Established June 2020
Article I: Membership
Section 1. Selection Procedures
Applications for Chair positions will be available on Engage in the middle of the Spring semester. Applications will be created by the President and Vice President.
Interviews and selection for Chair positions will begin the following week after the application deadline and positions will be announced before the end of the semester.
The selection committee will be made up of:
President
Vice President
Advisor
Chairs
Current Chairs will be given the chance to voice their opinions on applicants through a survey but will not be voting members.
Advisor has the right to change the selection committee at any given time depending on circumstances.
Section 2. Applications
SP shall provide a standard application form requesting such information as it deems pertinent, concerning qualifications for new members of Team. The Vice President shall make applications available to all interested, qualified persons. These applications will be available to students online via Engage.
Section 4. Resignations
An SP Executive Team Member can resign at any time via written communication to the President, VP, and Advisor.
Section 5. Removal & Expulsions
Any Chair Member may be removed from their position by a simple majority vote, or by discretion of the President and Advisor.
Possible reasons for removal shall be defined as:
Failure to comply with Article III, Section 1 and 2 of the By-Laws.
Failure to adhere to established Team and University guidelines, policies and/or procedures..
Failure to fulfill chair responsibilities.
Conduct that does not adhere to the mission and vision of SP or the University..
***Please note*** Removal on the grounds of misconduct is at the discretion of the Director of the Office of Student Leadership and Engagement and/or the Dean of Students Office and may occur at any point depending on the severity of the incident.
Should the President, Vice President, Chairs, and/or Members be placed on academic probation by the University, or fail to meet any or all eligibility standards, this will result in immediate forfeit of SP responsibilities and dismissal from SP membership.
Section 6. Member Duties & Expectations
Chairpersons must adhere and strongly believe in the SP Constitution, By-Laws, and the program philosophy of the Team as outlined.
Chairperson must maintain three (3) set office hours in the SP office, unless directed otherwise, each week between the designated open office hours.
They must also attend all committee meetings, all Executive Team meetings, Informational Meet and Greets, serve as a proxy representative for other Chairs when deemed necessary, and perform any other duties as assigned by the President and/or Vice President.
Chairpersons shall work to uphold the values of a student/staff partnership and shall be entrusted with the ethical standards, responsibility and powers of authority subject in serving the needs and constituents of the University.
Article II: Responsibilities
Section 1: President
Be the principal officer and preside over all Executive team and general assembly meetings of Student Productions;
Be back up representative for Student Government GA meetings if the Campus Engagement Chair is unable to attend;
With the help of the Advisor, provide mid-year and end-of-year evaluations both written and verbal;
Oversee all standing departments of the Student Productions Executive Team in order to ensure that the duties and responsibilities of all chairpersons are being carried out;
Coordinate training sessions for each semester with Student Productions Advisor;
Assume principle chair of any vacated positions until new selection occurs;
Oversee all programs of Student Productions in order to ensure their successful implementation for the campus community;
Serve as the secondary contact for all agencies, vendors, and campus groups
Perform all secretarial duties for the organization; i.e. checking mail and email and forwarding to appropriate chairperson;
Coordinate with and inform the Student Productions Advisor(s) of all programming efforts of the Team;
Serve a minimum of 7 office hours per week, outside of weekly Executive Team and general assembly/committee meetings;
Share responsibility with SP Advisor and Vice President to hold weekly meetings with Executive Team;
Hold a weekly meeting with Student Productions Advisor(s);
Hold bi-weekly meeting with Student Productions Vice President;
Hold bi-weekly or monthly meeting with Advisor and Student Productions Vice President;
Bi-weekly meetings with Chairpersons
Provide professional development opportunities, with the guidance of the Advisor, for the SP Executive Team and general Committee Members through sponsored workshops and events;
The President shall be responsible for the organization of the annual year end banquet, and any other ceremonial functions determined by the Team in conjunction with the Vice President and approved by the Advisor;
The President will be responsible for the recruitment efforts of the Team, including but limited to, Info Sessions, marketing for recruitment, planning group and individual interviews.
Act as liaison between the Advisor and Executive Team members when they need tickets up on the UTampa Tickets website;
Duties may be reassigned as the Advisor sees fit.
Section 2: Vice-President
Prepare and carefully budget all funds received through the student activity fee and be a resource for all University of Tampa financial protocol;
Update the budget prior to the weekly Executive Team meeting;
Track and maintain committee member attendance and performance records using specified systems;
Monitor office supplies and reorder them when deemed necessary;
Attend all scheduled training sessions unless otherwise excused;
Along with the President, share responsibility to hold weekly meetings with Executive Team;
Hold a weekly meeting with SP Advisor(s);
Hold bi-weekly meeting with SP President;
Hold bi-weekly or monthly meeting with SP Advisor and President;
Bi-weekly meetings with Chairpersons
Serve as presiding officer in absence of the President;
Perform all secretarial duties for the organization; i.e. keeping a record of the agendas for all Executive Team meetings;
Serve a minimum of 5 office hours per week, outside of weekly executive Team and one-on-one meetings with chairs;
Oversee co-sponsorship process with the Campus Engagement Chair;
Share responsibility for the organization of the annual year end banquet, and any other ceremonial functions determined by the Team in conjunction with the President and approved by the Advisor;
Plan social, team, and morale building activities for the Executive Team to recognize special occasions (i.e. birthdays, holidays, awards recognition, etc).
Duties may be reassigned at the discretion of the President with approval from the Advisor.
Section 3: Chairpersons:
Chairs must adhere and strongly believe in the SP Constitution, By-Laws, and the program philosophy of the Team as outlined
Act as the programmer in charge of their respective department;
Add events to Engage and work with the Marketing Chair in a timely manner to create an ample and diversified marketing strategy;
Create, plan, promote, implement, and evaluate a series of programs within their department in a timely and cost-effective manner;
Opportunity to collaborate with the Recreation Chair on a Spartans After Dark (SPADS) events;
Attend all meetings called by the President, Vice President and/or Advisor of Student Productions;
Actively recruit and retain students to serve on their respective committees to assist in the selection and production of programs;
Be in charge of all committee members and the implementation of their activities;
Run a formal committee meeting weekly unless otherwise discussed with SP President;
Inform the rest of the Executive Team of the rights and concerns of the committee at weekly Executive Team meetings;
Serve a minimum of 3 office hours per week, outside of weekly executive Team and committee meetings;
Train committee members on proper procedures, see that all tasks are completed and that other members are being delegated to complete tasks.
Attend weekly meetings alternating with the Student Productions Advisor(s) and the President;
Attend budgetary meetings with the SP Vice President when called or deemed necessary;
Attend all scheduled training sessions unless otherwise excused;
Keep copies of all event folders and event files (in the SP Google Drive) and prepare transition material for predecessor, subject to review by President,Vice President and Advisor;
Keep a checks and balances account of all monetary funds within their respective department to appropriately and ethically spend the allocated budget.
Attend leadership conferences at the discretion of the SP Advisor.
Additional duties and mandatory training dates will be provided to the Chairs before the fall semester and they must be met, the duties and mandatory dates are subject to change as deemed necessary.
Article III: Officer Selection Process
Section I: President Selection Process
The application process for the selection of the Executive Team members of SP shall begin during the month of February in the Spring semester, with the Team finalized by the end of March.
Each prospective member of the Executive Team must submit an application to be considered for a position.
Must achieve at least junior status to apply and be selected for the Leadership Team as specified in Article III of the SP Constitution.
Selection Committee
Voting Members
Outgoing President
Outgoing Vice President
SP Advisor
Non-Voting Members
Chairpersons
All applicable Chairpersons will provide evaluations and input once final candidates have been chosen.
Advisor has the right to change the selection committee at any given time depending on circumstances.
Section II: Vice President Selection Process
The application process for the selection of the Executive Team members of SP shall begin during the month of February in the Spring semester, with the Team finalized by the end of March.
Each prospective member of the Executive Team must submit an application to be considered for a position.
Must achieve at least junior status to apply and be selected for the Leadership Team as specified in Article III of the SP Constitution.
Selection Committee
Voting Members
President Elect
Outgoing Vice President
SP Advisor
Non-Voting Members
Chairpersons
All applicable Chairpersons will provide evaluations and input on candidates once final candidates have been chosen.
Advisor has the right to change the selection committee at any given time depending on circumstances.
Section III: Chair Selection Process
The seven chairpersons of Student Productions will be selected through an application process followed by an interview with the newly appointed President and Vice President, and the Advisor. Each Chairperson will serve fall and spring semesters of the following school year.
Selection Committee
Voting Members
President Elect
Vice President Elect
SP Advisor
Non-Voting Members
Chairpersons
All applicable Chairpersons will provide evaluations and input on candidates once final candidates have been chosen.
Advisor has the right to change the selection committee at any given time depending on circumstances.
Article IV: Position Descriptions
Section 1. Leadership Committee
The Leadership Committee is composed of the President, Vice President and Advisor. As such, this team supports the entire Team functions and enforces the Student Productions Constitution and By-Laws. The ethical and high standard of leadership of this committee and its individual members is paramount to creating a conducive, quality learning experience for all Team members.
Section II: The Standing Departments of Student Productions:
Marketing
Responsible for promoting Student Productions events and the organization as a whole in both traditional and creative ways alongside suggestions of the Student Productions Executive Team and Marketing Committee selected through an application and interview process (i.e. ordering novelties, social media, surveys, posters, calendars, banners, flyers, chalking the walk, etc.).
Responsible for pre and post event research and follow up.
Research what events other Universities are promoting and submit findings to the President, Vice President and Advisor for review.
General Programmer
Responsible for event ideas and executions throughout both Fall and Spring semester.
Programmers must respectfully contact vendors and present themselves professionally throughout the event planning process to maintain relationships with vendors.
Responsible for making sure they have the items ordered / needed for their event to be successful prior to the day of the event.
Concert
Responsible for presenting a major concert artist(s) and leading a Team selected through an application and interview process.
The Concert Board will be selected in the fall, through an application process, followed by an interview with the current Concert Chair and Advisor. Each Concert Board member will begin serving immediately through the fall and following spring semester until the conclusion and wrap-up of the major concert.
Section III: Committee Members
Any and all full time matriculated undergraduate students at The University of Tampa community can join Student Productions as general members on any open committee at any point in a semester.
Their efforts will be recognized with rewards given out based on organizational commitment.
Rewards can include t-shirts, dinner, etc. Membership on the Concert and Marketing Committees are limited to those elected by the corresponding Chair.
Committee members may be terminated at any time if they do not meet the responsibilities set forth by the committee chairperson.
Termination may occur with the recommendation from the Committee Chairperson and the approval of the SP President and/or Advisor.
Each Committee member will serve on a committee chaired by an Executive Team Member:
Committees may be formed temporarily to support specific SP events or functions.
A new committee must be recommended by a member of the SP Executive Team and approved by a simple majority of the Team.
The term of any committee will be no longer than the remainder of the term of the current Chairs at the time the committee is formed.
A Committee Member may serve on multiple committees, with the approval of the supervising Chairs of those committees.
Individual committees will meet at least once each week unless the Chairperson receives approval from the SP President to alter the meeting frequency.
Article V: Meetings
Section I: Information Session
Student Productions will hold an Information Session once a semester for all members of the organization and University of Tampa Community.
The Executive Team will determine the time and day of the meeting with approval of the Advisor.
All Executive Team members are required to attend unless excused by the Student Productions President and/or Advisor.
Section II: Executive Team
A. The Student Productions Executive Team must have one meeting per week.
B. The Executive Team will determine the time and day of the meeting with approval of the advisor.
C. At any time, the Student Productions President may call a “closed meeting”.
D. The President and the Vice President will determine the validity of any absentee excuses.
Section III. Conducting Business
The President, Vice President and Advisor will decide if the proposed program or changes to programming will further benefit Student Productions’ objectives.
All programs are subject to approval by the Advisor of Student Productions.
No Student Activity Fee funds and/or other University of Tampa resources will be used to implement programs not approved by the Student Productions President, Vice President and/or the Advisor.
The Student Productions Executive Team should conduct a regular assessment of programming needs and evaluations in order to guide its programming efforts.
Maintain a business professional email signature for all SP email correspondences.
Article VI: Removal of Officers
Section I: Officer Removal Process
Impeachment
The Student Productions President may be removed from their position if they are found to be violating the Student Productions constitution, OSLE Progressive Discipline, the University of Tampa RSO Handbook and Resource Guide and/or the University of Tampa’s Code of Conduct.
The President can be removed from their position if they are found to be ineffective in carrying out their responsibilities as stated in the Student Productions Constitution.
The Advisor will preside over the removal proceedings.
All Other Executive Team Members:
All Chairpersons are considered student leaders and therefore must behave in a manner that is in compliance to their chair responsibility description and Student Code of Conduct and Progressive Discipline.
Due to the nature of this organization and the high involvement and need for effective student leaders, Executive Team members who are not fulfilling their position description can be removed from office by the President and/or Advisor.
An SP Executive Team member may be terminated only after review by SP President, Vice President and Advisor.
Reasons for termination can include failure to meet minimum requirements, violating SP governing documents, ethics violations, and/or violating Student Affairs policies.
Review for termination may not occur unless both one (1) verbal and one (1) written warning are first administered to the Chairperson in question by the President and/or Advisor.
Written warnings must be signed by both the President, Advisor and the Chairperson in question.
The President and Advisor will hold a “closed meeting” to discuss the charges.
The Executive Team member in question will have the opportunity to respond and defend their position.
The Executive Team member in question will be notified of any decision within one business
day.
An Executive Team member may appeal any decisions made by the President. This appeal must be submitted to the Dean of Students within three business days.
Any decision reached by the Dean of Students will be final.
Article VII: Event Specifics
Section I: Off-Campus Trips
All members of the Executive Team will receive complimentary tickets to all paid events in exchange for serving as facilitators.
Off-campus trips are optional for Executive Team Members, however, all are encouraged to attend.
At least 3 Executive Team Members must be present at the recommendation of the Recreation Chair.
Facilitators must:
ride the provided transportation;
wear attire requested by chairperson in charge of event;
regardless of age, refrain from the consumption of alcohol prior to and during the event;
failure to do so is grounds for immediate dismissal from the Executive Team and a report will be filed with Student Conduct;
abide by all other policies and procedures instituted by the Student Productions Executive Team.
Committee Benefits
Committee members who are deemed eligible by the Executive Team could receive a discount or early ticket sales (one which the Executive Team decides upon prior to ticket sales).
Section II: Event Attendance
All Executive Team members are required to attend all Student Productions events and meetings.
Special permission for absences will be granted at the discretion of the Student Productions President.
Absences other than illness, class schedule conflict, personal birthday, or an emergency are considered special permission absences.
One (1) week verbal and written notice to the Student Productions President is required for all absences other than illness or emergency.
At least three (3) Executive Team members are required to work all movies put on by the Film Chair.
Executive Team Members are required to work two (2) films throughout each semester, excluding WOW and Fall Weekend events, but are encouraged to attend all.
Failure to provide warning of absence will result in the Executive Team member’s review, as well as any of the following:
be given a written/verbal warning from the President for the first absence/tardiness;
the Executive Team member will be required to meet with the President and Advisor and will be put on probation at discretion of the President and Advisor(s);
further absence/tardiness will be sufficient cause to remove an Executive Team member from their position.
Section III: Attire
Attire will be provided at the beginning of the year to each executive member.
Name tags are required to be worn by the Executive Team at all SP events.
The Chairperson responsible for holding a specific event will determine the attire to be worn by the executive Team to that event.
Article VII: Campus Activities Conference
Section I: Eligibility
Conference Representation
The Student Productions President, along with the Advisor, shall ensure that a quality delegation of Team attends both, if budget allows, the regional and national campus activities conference.
In the event of budgetary restraints, attendees will be chosen by position necessity at the discretion of the Advisor.
Priority attendance will be given to Executive Team members who intend to apply for re-election.
Prior to any campus activities conference the delegates are required to attend a pre-trip meeting with the SP President and Advisor to go over any additional information and prepare for the conferences.
Conference Responsibilities
Decisions reached by the Student Productions delegates in attendance at any given conference are required to be upheld upon return to campus.
Attendees are required to adhere to the conference schedule set forth in the pre-trip planning meeting.
Article VIII - Parliamentary Authority
Section 1. Parliamentary Authority
Student Productions will adopt Robert Rules of Order, New Revised Version as the Parliamentary authority for the organization.
The President will operate as the Parliamentarian
Article IX – Amendments
Section 1. Amendments & Adoption of Bylaws and Appendices
Amendments of these Executive Team By-Laws and all subsequent appendices shall be by a majority vote of the Team. The proposed amendments shall be received at the scheduled meeting prior to the meeting when amendments are to be voted upon.
Adoption of these By-Laws shall be by a majority vote of the Team. These By-Laws, University policies and rules as well as appendices set forth shall govern this Team in all cases where applicable and consistent with the Robert’s Rules of Order.
We, the students of The University of Tampa, establish this constitution and its bylaws so that the Student Productions Team will continue to implement its mission and vision to keep pace with emergent opportunities.
Kassidy Micciche President
Signature Printed Name Position
Dakota Smith Vice President
Signature Printed Name Position
